Submissions

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Author Guidelines

Requirements for ABSTRACTS

1) Max. 500 words (about one page) and min. 400 words. References are included in the word limit. The title should not exceed 90 characters including spaces in total. (If the final abstract exceeds the word limit it will be cut.)

2) Formatting:

  • Please use the standard font and font size for your entire abstract (use Ctrl+Shift+V to paste your text into the submission form without formatting).
  • The title of the abstract and all headings within the abstract have to be in title case (e.g. This Is the Title of My Abstract). You can use the Title Case online tool to format your title. (The title should be entered in the title field and not be included in the abstract body.)
  • Abstract subtitles will not be accepted. If you put a subtitle in the subtitle field during submission, it will be ignored.
  • Add the heading References in bold before your references. There should be no new line before or after it. If you use additional headings within your abstract (e.g. Introduction, Methodology etc.), they also have to be formatted in the same way - just the heading without a colon (:) at the end.
  • When you want to start a new line (e.g. linebreaks, paragraphs), make sure to only press Enter (not Shift+Enter), even between references.

3) You are required to use at least 1 and a maximum of 3 references in IEEE citation style: See IEEE citation style. You can use the Cite This For Me online tool to format your references. In your list of references, please make sure that there is only one space between the reference number (e.g. [1]) and the name of the author.

4) To ensure a blind-review process, please make sure that your name and affiliation (as well as those of any contributors, if applicable) do NOT appear within your abstract.

5) If you are doing your project together with another MEi:CogSci student, each of you has to submit the same abstract separately (you will add the other student as a Contributor/co-author during the submission process).

6) Keep in mind that other conference participants will use the information you provide to this Journal to find their way around the conference, therefore the title of your abstract should be identical to the title of the poster or talk you will bring to the conference (last chance to edit this is before the final submission deadline, see below).

This PDF Submission Helper will guide you through all necessary submissions: your initial abstract submission, uploading your peer-reviews of other abstracts, and finalizing your abstract submission.

Requirements for POSTERS

Poster format is A1 594 × 841 mm (ISO 216). Portrait format format is recommended for physical conferences.

Requirements for TALKS

Talk duration is set at a maximum of 15 minutes, allowing for an additional 5 minutes dedicated to discussion and questions. Please bring your presentation/slides with you on a USB stick or have them accessible online.

TIMELINE

The MEi:CogSci Conference 2025 will take place on June 12-14 (Thursday-Saturday) in Ljubljana.

Please be aware of the deadlines for the MEi:CogSci Conference peer-review process:

  • 01 May 2025 23:59 CEST: Deadline for Author's Registration
     In order to be able to submit your abstract you need to register as an author until May 01.
  • 10 May 2025 23:59 CEST: Submission of Abstracts
     You are requested to submit an abstract (400-500 words).
  • 15 May 2025 23:59 CEST: Receive Abstracts for Review
     The abstracts will be redistributed for the review process.
     You will receive two abstracts you have to review.
     Each abstract will therefore be reviewed by two peer students, as well as by one person from the conference organizing team (or supervisor).
  • 21 May 2025 23:59 CEST: Submission of Review 1 and Review 2
  • 24 May 2025 23:59 CEST: Receive Reviews of Abstract
     Based on the reviews you can update your abstract.
  • 31 May 2025 23:59 CEST: Submission of Final Abstracts
    Please edit your abstract according to your reviewers' requests and suggestions and submit it again.
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Submission Preparation Checklist

By proceeding, you confirm that:

  • Your submitted text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • You have the Submission Helper document, which provides step-by-step guidance, at hand.

Copyright Notice

Authors declare that the submitted text is their original work, adheres to scientific standards, and has not been previously published elsewhere.

Online ISSN: 2960-5911

 

Unless otherwise noted, the contents of this journal are licensed under a Creative Commons Attribution-NoDerivatives 4.0 International License. If accepted, submissions will be published in this journal (Proceedings of the MEi:CogSci Conference [current year]) under the authors' name. The copyright remains with the authors.

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